TAX - VAT Merging: 1st SDDP

SDDP TAX - VAT Merging Report Title SDDP TAX - VAT Merging Project Merging of TAX - VAT Units in Cyprus Triggering Question "What are the challenges that should be addressed for the successful merging of TAX and VAT departments?" Dates 7 November - 8 November 2013 Lead Facilitator(s) Marios Michaelides Yiannis Laouris Author(s) Yiannis Laouris Chrystalla Miltiadou Total Duration 12 person hrs Statistics Participants=22 Number of ideas=75 Number of Clusters=12 Ideas received Votes=49 Ideas on MAP R=11 Spreathink ST=62,8% Situational Complexity SCI=4,21

Executive Summary

During the period 7-19 November, the project team , in collaboration with the Cyprus Academy of Public Administration ( CAPA ), conducted three consultation meetings - workshops with all interested stakeholders in-order to analyse the smooth transition of merging the IRD and VAT Services. The aim of the first SDDP workshop was to identify the Challenges they would face during the transition.

The Triggering Question (TQ) of the first workshop was:

"What are the challenges that should be addressed for the successful merging of TAX and VAT deparments?"

In response to the TQ, the 24 participants came up with 75 challenges, which were categorized in 12 clusters. Following the voting process, 49 ideas received one or more votes and were structured to create the influence MAP shown below.

Influence tree from the challenges SDDP of the TAX - VAT Merging workshop for TQ.

According to the participants of this workshop, the challenges that appear to be the most influential were:

• Challenge #4: Νέο Μηχανογραφικό Σύστημα για τον ενοποιημένο οργανισμό
  
• Challenge #21: Επιμόρφωση στελεχών στη νέα υπηρεσία.
  
• Challenge #5: Κοινή πλατφόρμα πληροφοριών.
  
• Challenge #8: Εξασφάλιση και στελέχωση προσωπικού.
  
• Challenge #14:Δημιουργία κοινής κουλτούρας.
  
• Challenge #29: Στρατηγικό σχέδιο του νέου οργανισμού.
  
• Challenge #2: Διαφανής διαδικασίες στη διαδκασία συνένωσης των δύο τμημάτων.
  
• Challenge #11: Εμπλοκή κλαδικών συμβουλιών και ΠΑΣΥΔΥ.
  
• Challenge #7: Δομή του νέου σχήματος.
  

The workshop was mainly facilitated by Marios Michaelides and Yiannis Laouris. In sum, the participants of the dialogue reported their satisfaction that they had the opportunity to exchange ideas regarding the challenges and got engaged for the follow-up workshop to define the expectations.